The Moving Journal / Practical notes
An end of tenancy letter template you can adapt
A useful notice letter identifies the tenancy and the proposed end date clearly. Before using a template, check which rules apply to your tenancy; an old form is not a substitute for the correct notice.
Check the tenancy rules before filling in a date.
Private renting rules in England changed from 1 May 2026. The notice required can depend on the tenancy and transitional circumstances. Check the current GOV.UK tenant guidance before choosing a date, especially for an older tenancy, joint tenancy or an agreement to leave early.
A tenant’s letter and a landlord’s possession notice serve different purposes. This organising template is for a tenant to adapt after checking their position. It is not a statutory landlord notice. If a dispute or threatened eviction is involved, seek appropriate housing advice rather than relying on a general moving article.
Include the details someone needs to act on.
Address the letter to the correct landlord or authorised agent, use the full rental address and identify every relevant tenant. State the intended end date clearly and ask for acknowledgement. Keep a copy and evidence of the delivery method required for your tenancy.
Do not insert a standard number of days without checking it. If the landlord agrees a different end date, ask for that agreement in writing. Confirm how rent, access, keys and the inventory appointment will be handled.
| Field | What to enter |
|---|---|
| Sender | Your name and correspondence details |
| Recipient | The correct landlord or authorised agent |
| Property | The complete address of the tenancy |
| Notice | Clear intention and the checked proposed end date |
| Handover | A request to arrange inventory and key return |
| Record | Date sent, delivery method and retained copy |
Keep the notice separate from the move plan.
Giving notice does not organise the removal van, cleaning appointment or key collection. Create a second practical checklist for those tasks so the legal correspondence remains brief and clear. Read the moving house guide and arrange any end of tenancy cleaning around the agreed handover.
Download the editable plain-text letter template. Replace every bracketed field and check your notice requirements before sending it.